Event Producer

INTRODUCTION TO QX

QX is Quintessentially’s Brand Experience Agency arising out of the merger of our two legacy teams from Quintessentially Events and Quintessentially Travel.

QX harnesses Quintessentially’s unique insight and our strategy, live experience, travel and guest management expertise to help brands and businesses understand, engage with and retain their high-value audience. Our work is global, fast-paced and diverse and we work across a broad range of specialisms, most notably event production, incentive travel, guest management & logistics, event concierge and consultancy services. We also organise legendary private parties & weddings. We have a reputation for creativity, service excellence and integrity – with gold-standard client servicing as our north star. We are known as the global specialists in the luxury sector and have QX offices in 7 countries globally (with this number due to grow).

QX is part of Quintessentially, the world’s leading luxury lifestyle group.

Quintessentially has been providing unparalleled access to the world of luxury experiences across the globe for 22 years, leveraging our network of 30+ global offices to deliver tailor-made connectivity to our members. As well as providing both Private and Corporate concierge to our members, Quintessentially has an in-house Travel agency, Estates division and Education consultancy.

JOB SUMMARY

Quintessentially are looking for an impressive and dynamic Event Producer to become an integral part of Hong Kong team. If you are an experienced, motivated and ideas-driven individual with a desire to deliver high-end events for some of the world's top international brands, we like to hear from you!

The successful candidate will be responsible for managing, planning and executing a range of premium and ultra-premium events to a very high standard for leading brands and HNW private clients. With the ability to introduce new business to the company, client retention remains a major part of the role.

MAIN DUTIES & RESPONSIBILITIES

  • Plan, manage and execute a wide range of cross-sector events such as product launches, high profile & luxury brand events, gala dinners, conferences and private parties and networking events.
  • Understand event brief and program objective in order to create action plan, budget and project schedule for the events
  • Communicate well with internal and external stakeholders to manage each event project
  • Manage suppliers to negotiate the best price, creative development, venue sourcing, design & décor production, AV & technical requirements, entertainment, catering management, pre and on-site event logistics and operation team management.
  • Meet prospective clients, take complex briefs and represent the brand in the best possible light.
  • Manage preparation of strategic and creative pitches, formulate first draft budgets and present to clients.
  • Research, create and produce physical event contents
  • Provide inputs/advice from event operation perspective during RFP pitch and ideation process
  • Work closely with business development manager and senior management within the team to support event planning and creating unique concept and experience.
  • Responsible for event budgets from draft to reconciliation, ensuring events are meticulously managed and delivered on target to meet client expectations and company profit margin.
  • Being a key contact point for any event planning and operation matter internally and externally.
  • Build strong relationship with suppliers, vendors and venue partners.

PREFERRED QUALIFICATIONS

  • Proven record of event planning and management with 5-8 years of relevant experience either in creative, experiential or communications agencies working to deliver exceptional events, campaigns, live activations and integrated strategies.
  • Deep understanding of (interpreting) business objectives into event-based solutions, demonstrable knowledge of international audience engagement.
  • Strong commercial acumen, proven experience in winning new business and driving organised growth with existing clients.
  • Degree-Holder with a track record of delivering exceptional events within APAC region.
  • On-ground experience, working in a similar role in Hong Kong or the region.
  • Well connected within the event management industry with strong links to quality suppliers.
  • Strong interpersonal and influencing skills with a 'can-do' attitude.
  • Trustworthy, discrete and sensitive to client requirements at all times.
  • Outstanding project management and negotiation skills.
  • Excellent written & oral communication – fluent English is essential with Mandarin and Cantonese a strong advantage.
  • A passion for events and delivering service excellence.

HOW TO APPLY

Please send your CV to jobshk@quintessentially.com

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